Controller - North York, Ontario

AHK Accounting Recruiters
Job Type : Full Time
North York, Ontario

Our client, a mid-size manufacturing and distribution company in the bio-medical field, established for over 35 years is currently searching for an exceptional Controller to become part of their rapidly growing team. The company specializes in manufacturing complex organic small molecules not otherwise commercially available. They operate out of 120,000 square feet of facility, including 15 production laboratories, in Toronto. With more than 300 full time staff, of which 200 are PHD’s and MSc’s, all working towards achieving a common goal of finding cure and treatment for various global diseases and illnesses. They offer an extensive catalogue in excess of over 200,000 products specializing in high quality bio-chemicals and distributing to companies, researchers, and scientists worldwide. Their products are diverse which includes Elisa Kits, Pesticide Kits, Antibodies, and Cannabis testing.

Over the last few years, our client has seen significant growth with increase in production and revenue. Their accounting department is comprised of a total of 5 employees that will be led by the Controller reporting directly to the COO. The entire organization prides itself on operating as one team producing and delivering high quality products on a timely manner and extraordinary customer service. The Primary function of the Controller is to manage and guide the accounting team, and establish, implement, and improve accounting policies, procedures, and internal controls for more efficient flow of information, minimizing errors, and integrating all data for financial reporting.

Duties and Responsibilities:

Budgeting and financial reporting

  • Lead the annual Operational Expense and Capital budgeting process
  • Establish and maintain different business division’s budget plan
  • Budget management of a multi-million-dollar expansion project
  • Expertise in preparing and maintaining accurate and up-to-date financial statements
  • Exemplary workings of cash flow management, cost analysis, variance analysis, gross profit analysis
  • Design and implement financial and operational metrics
  • Ensure month end and year end close is completed in an accurate and timely manner
  • Issue monthly and annual financial reports and review variance with Directors and Managers as required
  • Work closely with auditors in providing all schedules required for financial audits
  • Provide financial feasibility as needed on investments, capital expenditures, and pricing decisions
  • Manage Accounts Receivables

    • Establish and document A/R processes and procedures
    • Implement and facilitate proper B2B collections procedures
    • Maintain and administrate the processing of payments in multiple currencies through EFT, wire transmission, cheque and credit card
    • Issue Credit and Debit Notes, control customers lump sum deposits
    • Determine credit terms and limit through credit analysis for new and existing customers
    • Reconcile bank accounts, Forex account and credit card transactions weekly and monthly
    • Control and administer credit card processes and access
    • Perform inter-company transactions
    • Perform daily banking, deposit preparation, and balancing of all incoming and outgoing funds
    • Generate reports and facilitate weekly department meeting of current collection status and issues
    • Establish and maintain fiscal files and records to document transactions
    • Prepare and complete month-end/year-end documents and transactions closing

    Manage Accounts Payables

    • Establish and document A/P processes and procedures
    • Review and approve weekly cheque run for domestic vendors for multiple currencies
    • Prepare and approve bi-monthly wire remittance for foreign vendors
    • Monitor and ensure that all invoices received are date stamped, sorted and coded to appropriate GL account
    • Assist accounts payable with vendor statement reconciliations on an as needed basis
    • Assist and resolve vendor invoice discrepancies (ex. quantity, pricing, delivery)
    • Prepare and submit all government remittances (HST, WSIB, EHT and Payroll)
    • Prepare and present cost analysis and calculations
    • Company’s Liaison representative for Financial and Forex trade partners (AML compliance)
    • Establish and maintain fiscal files and records to document transactions
    • Prepare and complete month-end/year-end documents and transactions closing
    • Support interim and year-end external audit requirements

    Working Relationship

    • Work directly with the COO, VP, and President on all accounting and business related matter
    • Work closely with Customer Service Manager to ensure customer orders are processed properly


    • University degree in Finance or Accounting
    • CPA designated (CMA, CGA or CA)

    Core Competencies

    • Minimum 3-5 years managerial experience
    • Strong organizational and time management skills with particular attention to detail and ability to multitask and meet deadlines
    • Working knowledge of ERP System is required
    • Strong knowledge and experience with Microsoft Office
    • Critical thinking and analytical skills to proactively identify and resolve problems
    • Strong interpersonal and communication skills
    • Proven ability to coach, manage and develop team members